01Overview
Job Description: Accounts Executive
Organization Type: Trust / Charitable Trust
Department: Accounts & Finance
Reports To: Trust Manager / Chief Accountant / Trustee
About the Role
We are looking for a detail-oriented and reliable Accounts Executive to manage the day-to-day accounting and financial operations of the Trust. The ideal candidate will ensure accurate bookkeeping, statutory compliance, and transparent financial reporting in line with Trust regulations and donor/grant requirements.
Key Responsibilities
Accounting & Bookkeeping
- Maintain day-to-day books of accounts (cash book, bank book, ledgers, journal entries) in Tally/ERP software
- Record and reconcile all income (donations, grants, rent, interest) and expenditure entries
- Prepare and maintain vouchers, receipts, and supporting documentation for all transactions
- Perform monthly bank reconciliations
Compliance & Statutory Requirements
- Ensure compliance with Trust-related regulations (Income Tax Act provisions for Trusts, Section 12A/80G, FCRA if applicable)
- Prepare and file TDS returns, GST returns (if applicable), and other statutory returns within due dates
- Assist in Trust audit and coordinate with external auditors for annual financial audit
- Maintain records for Trust registration, renewal, and regulatory filings (e.g., with Charity Commissioner)
Financial Reporting
- Prepare monthly, quarterly, and annual financial statements (Income & Expenditure Account, Balance Sheet, Receipts & Payments Account)
- Prepare budget vs. actual reports and MIS reports for Trustees/Management
- Track donations, grants, and fund utilization; prepare donor/grant-wise utilization reports
Fund & Donation Management
- Maintain donor records, issue donation receipts (with 80G details where applicable)
- Track corpus fund, restricted and unrestricted funds separately
- Monitor fixed deposits, investments, and interest income of the Trust
Payments & Banking
- Process payments to vendors, staff salaries, .
