Accounts Payable & Billing Specialist

Accounts Payable Analyzes expense reports and other invoices for accuracy and eligibility for payment. Ensures correct payments are made in a timely manner and posted in the ERP System. Performs necessary banking tasks such as submitting and approving ACH and other electronic transactions. Accurately and efficiently enters vendor invoices, applying appropriate general ledger (GL) codes to ensure financial integrity. Ensures outstanding obligations are credited upon payment, and issues stop-payment orders as needed. Assists with accounting records and ledgers by reconciling monthly statements and transactions. Ensures accuracy of payment processing by reviewing checks and vouchers and coordinating required approvals prior to disbursement. Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendor ledger). Ensures employer identification numbers or social security numbers have been collected from all vendors for preparation and submittal of 1099s. BillingGenerates and issues accurate customer invoices in the ERP system, including project, progress, and milestone billings. Reviews billing source data such as sales orders, shipments, and project milestones to ensure invoices are complete, correctly coded, and issued on schedule. Submits invoices through customer portals and via email or mail according to each customer's billing requirements. Prepares credit memos, rebills, and billing corrections with proper documentation and approvals. Researches and resolves billing discrepancies and disputes, partnering with project managers, sales, and customers to clear issues that delay payment. Ensures appropriate sales tax treatment and supporting documentation, such as exemption certificates, on customer invoices. Maintains organized billing records and supports month-end close with billing reconciliations and reporting. GeneralProvides support and responds to inquiries from Corporate and Regional financial management as needed. Ensures proper maintenance, filing, and storage of records in case of audits. Other duties as assigned. Experience and

Associates degree in accounting or finance required, Bachelors preferred. Minimum of 3 years' Accounts Payable experience; billing or invoicing experience required. Excellent verbal and written communication skills. Thorough understanding of accounts payable and billing functions. Ability to collaborate, work independently, and work closely with other departments. Demonstrates ability to take initiative and use sound judgment and discretion. Self-motivated and proven ability to work effectively with minimal supervision. Strong organizational and analytical skills, adaptability, and problem-solving abilities. Demonstrates proficiency in ERP systems, with experience in Infor FACTS or Oracle Fusion preferred. Occasional travel required. Benefits: We offer a competitive and comprehensive benefits package, including:401(k) with employer match (immediate vesting) Medical HDHP & PPO options, Dental and Vision HSA with employer matching contributions FSA & Limited FSA Employer Paid Life/AD&D Insurance Voluntary Life Insurance Plans Paid Family Leave PTO Paid Company Holidays 10 Days Employer Paid Short-term Disability Long-term Disability Referral Bonus Opportunities Other voluntary fringe benefits The Company provides equal .