Accounts Payable Executive

Key Responsibilities:

1. Transporter Invoice Processing:

• Receive, verify, and process transporter invoices in accordance with agreed contracts and rate cards.
• Ensure all invoices are supported by proper documentation such as LR copies, PODs, and gate-in/gate-out entries.
• Validate trip sheet data and match it with invoices and delivery confirmations.

2. Coordination & Communication:

• Coordinate with logistics teams, warehouse teams, and transporters for invoice clarifications and documentation gaps.
• Liaise with transporters to resolve billing issues and disputes in a timely manner.

3. System Entry & Record Maintenance:

• Enter invoice details into ERP/financial systems (SAP, Oracle, Tally, etc.) accurately.
• Maintain tracker logs for transporter bills, payment status, and pending issues.

4. Payment Processing:

• Ensure timely submission of verified bills to the finance team for payment release.
• Track payment cycles and ensure payments are processed within defined TAT.
• Support vendor queries related to payment status and deductions.

5. Reconciliation & Reporting:

• Perform transporter ledger reconciliation on a monthly/quarterly basis.
• Generate MIS reports on payment status, transporter outstanding, and invoice aging.
• Identify and escalate recurring issues or delays in invoice processing.

6. Compliance & Documentation:

• Ensure compliance with internal audit, GST, and statutory requirements during invoice processing.
• Maintain proper records for audit and internal controls.

Key Skills & Competencies:

• Good understanding of accounts payable processes and logistics billing.
• Familiarity with transport documentation (Lorry Receipt, POD, E-way bill, etc.).
• Proficient in MS Excel and ERP systems (SAP/Tally/).
• Strong attention to detail and accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.

Qualification & Experience:

• Bachelors degree in Commerce, Accounting, or related field.