01Overview
Key Responsibilities
Process and verify vendor invoices related to shipping lines, airlines, transporters, CHA, warehouses, overseas agents, and other logistics service providers.
Match vendor invoices with Purchase Orders (PO), shipment/job files, and supporting documents before processing.
Ensure timely booking of purchase invoices in the accounting system.
Prepare vendor payment schedules as per agreed credit terms.
Process NEFT/RTGS and online vendor payments after obtaining necessary approvals.
Perform vendor ledger reconciliation and resolve invoice discrepancies.
Coordinate with Operations, Documentation, Pricing, and Customer Service teams for invoice verification.
Reconcile vendor statements on a monthly basis.
Maintain accurate accounts payable records and supporting documents.
Assist in month-end closing by preparing accruals for pending vendor invoices.
Ensure compliance with GST, TDS, and other statutory requirements applicable to vendor payments.
Handle debit notes, credit notes, and vendor queries professionally.
Maintain proper filing of invoices and payment records for audit purposes.
Support internal and statutory audits by providing required documentation.
Prepare AP reports, aging reports, and MIS as required by management.Role & responsibilities
Preferred candidate profile
Freight forwarding operations.
Vendor payment cycle.
Job-wise costing.
Multi-currency invoice processing.
Bank reconciliation.
GST Input Credit verification.
TDS deduction and reconciliation.
Month-end closing activities. .
