01Overview
Key Accountabilities Purchase office supplies. Establish and maintain supplies inventory by checking stock levels, anticipating needs, placing, and expediting orders, and verifying receipt.
Make business travel arrangements for employees through a travel agent Reconcile expense reports and submit them Greeting and providing general support to visitors Ensure that office equipment is repaired in a timely manner. Perform preventive maintenance on equipment, call for repairs, maintain equipment inventories, and evaluate new equipment requirements.
As per the company policy, obtain quotes and negotiate with vendors to purchase IT and other equipment for the office.
Work with building vendors to fix and improve the building Book taxis, couriers, hotels, etc.
Manage the reception desk.
Maintain computer and manual filing systems Handle sensitive information confidentially Respond to inquiries by email, telephone, or in person. Answer questions and provide information Create and distribute correspondence, such as memos, letters, and emails Streamline and improve administrative systems Manage clerical duties and administrative processes. Communicate politely and professionally, resolve administrative issues Provide support to the HR Team in organizing interviews.
Organize employee engagement activities such as birthday parties, festivals, off-sites, etc.
Support the Execution and Accounts team to upload documents in the System.
Skills and Experience A proven administrative assistant background Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and verbal communication skills in both English and Kannada Strong organizational and planning skills Proficient in MS Office At least 2 years of experience in the field or in a related area College degree preferred .
