01Overview
Qualification : CA
Experience : 68 years of relevant experience in Finance & Accounts, with at least 2-3 years in a supervisory role
Technical Skills:Proficiency in ERP systems (SAP / Microsoft ERP), MS Excel, and MIS reporting
Regulatory Knowledge:Working knowledge of GST, TDS, Companies Act provisions related to finance
Key Attributes:Strong analytical skills, attention to detail, ability to work under deadlines, cross-functional collaboration
Role Summary
The AGM Finance will be responsible for overseeing and managing the end-to-end accounts payable function, vendor management, employee payroll disbursements, bank reconciliation, insurance management, and monthly financial book closing. The role demands robust attention to compliance timelines, internal controls, and cross-functional coordination to ensure accurate and timely financial operations.
Key Responsibilities
1.Invoice Management & Vendor Payments
- Supervise and ensure accurate and timely booking of vendor invoices in the accounting system.
- Oversee the end-to-end vendor payment process, ensuring adherence to agreed payment terms.
- Communicate payment details (UTR, payment advices) to vendors promptly after disbursement.
- Ensure zero overdue on critical vendor payments and maintain a healthy AP ageing profile.
2.Advances Monitoring & Reconciliation
- Monitor outstanding advances given to vendors, employees, and departments on a regular basis.
- Conduct periodic reviews and discussions with respective departments to ensure timely settlement or adjustment of advances.
- Maintain advance ageing reports and escalate long-pending items to senior management.
3.Monthly Book Closing & Provision Accounting
- Lead the monthly financial close process within stipulated deadlines.
- Ensure accurate provision entries for expenses accrued but not invoiced (electricity, rent, professional fees, etc.).
- Coordinate with relevant departments to gather data for provisioning and ensure completeness of the books.
- Review trial balance for accuracy and flag anomalies for correction before close.
4.Utility Payments
- Ensure timely payment of all utility bills (electricity, water, internet, telephone, etc.) to avoid service disruptions or penalties.
- Maintain a payment calendar for all recurring utility obligations and ensure proactive followups.
5.Bank Reconciliation
- Oversee preparation and review of Bank Reconciliation Statements (BRS) for all bank accounts on a periodic basis.
- Ensure timely identification and clearance of open / unreconciled items.
- Coordinate with the banking team for resolution of discrepancies.
6.Insurance Management
- Track insurance policy renewal dates and ensure timely renewals without coverage lapses.
- Coordinate with insurance brokers/companies for addition of new assets, employees, or locations as required.
- Maintain an updated insurance register covering all active policies and their coverage details.
7.MSME Vendor Compliance & Payments
- Maintain a register of all MSME-registered vendors and ensure payments are made within the statutory timeline (45 days as per MSMED Act).
- Monitor MSME vendor invoices separately to avoid disallowance and interest liability under the Act.
- Ensure timely filing of MSME half-yearly returns as required.
8.Vendor Reconciliation
- Oversee periodic reconciliation of vendor ledgers with vendor statements of accounts.
- Resolve discrepancies proactively by coordinating with vendors and internal teams.
- Ensure vendor account balances are accurate in the books before each month-end close.
9.Employee Reimbursements & Salary Disbursements
- Ensure timely processing and payment of employee expense reimbursements (travel, medical, etc.) as per company policy.
- Oversee monthly payroll disbursement in coordination with the HR department, ensuring accuracy and timeliness.
- Address employee queries related to salary, advances, and reimbursements in a professional and time-bound manner. .
