Business Admin Executive

Create JD-Calendar & Meeting Management: Manage the IT full year calendar including board meetings, town halls, events, and budget planning. Support IT SLTs with calendar management, scheduling, and conflict resolution.Office Operations: Coordinate packages, deliveries, and maintenance for IT offices in New Jersey and London. Manage supply ordering including office supplies and hardware peripherals.Town Halls & Events: Book rooms and coordinate presentation owners for town halls. Manage event bookings including team fun events/volunteer opportunities, conferences, offsites, and strategic partner check ins.Travel & Expenses: Book travel for SLT and team members. Process expense reports and track against budget.On-boarding & Off-boarding: Coordinate equipment, seating, and access requests for new hires with HR and IT for contract to hires. Manage first day logistics and welcome materials for contract to hires.Vendor & Visitor Coordination: Manage badge access, NDAs, and sign in for onsite vendor visits.Documentation & Communication: Take and distribute meeting minutes with action item tracking for recurring leadership meetings. Maintain org charts, distribution lists, and shared document repository Ideal Candidate Profile: 5-7 years of experience in executive support, IT operations coordination, office administration, or a similar role.Strong calendar, scheduling, meeting, and event management skills.Excellent organizational and multitasking abilities with strong attention to detail.Ability to coordinate across HR, IT, Facilities, Finance, vendors, and other stakeholders.Experience managing travel arrangements, expense reports, and budgets.Proficiency with Microsoft Office/365, Outlook, Teams, Excel, PowerPoint, and collaboration/document management tools.Ability to work with globally distributed teams and accommodate different time zones.Strong problem-solving skills and the ability to handle sensitive information with discretion. Salary Range: Negotiable If you are interested, please send your updated resume to mohan.bangde@harriersys.com orcareer@harriersys.com Thanks & Best Regards MohanBangde TA Manager Harrier Information Systems Pvt. Ltd. https://www.harriersys.com, India | UK | USA .