01Overview
JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.
Whether youve got deep experience in commercial real estate, skilled trades or technology, or youre looking to apply your relevant experience to a current industry, join our team as we help shape a brighter way forward. Temporary (approx 3 months) This virtual role is primarily responsible for the administration of supplier contract relationships by preparing, examining, and managing activities to ensure that contract and procurement standards are maintained throughout the portfolio to JLL and/or client as required. This role is also responsible for the review, audit and reporting of a Certificate of Insurance (COIs) on assigned accounts.
This will be a fast paced high volume contract position.
Responsibilities Support the client and Jones Lang LaSalle teams by answering questions related to the contracts process Responsible for data integrity of contract database - oversee maintenance and enhancement of central contract database. This account utilizes Jagger (Bravo), Aravo as well as Blaze and Smartsheet for supplier and contract management. Administer and maintain contract files to ensure compliance with Jones Lang LaSalle and client requirements, administration of supplier files, certificates of insurance, amendments, letters and other contractual documents.
Responsible for communication, coordination and implementation of local and regional initiatives and contract negotiations to suppliers and operations team.
Manage supplier through the onboarding process: Contracts, Amendments, Task Orders, COIs, Blaze Address Book, Corrigo as applicable and any other tools as identified. Manage transition plans for local and regional contracts, communicating any contract changes. Establish work priorities, assign deliverables and resolve issues with Operations and Project teams, temporary help and/or project-specific dedicated personnel to assure client satisfaction, customer satisfaction Ensure compliance by auditing sourcing and contracting policies and procedures.
Establish relationship with Corporate Legal and Risk Management to ensure all contractual terms and conditions comply with standard or other contract changes are formally reviewed and approved by legal/risk management. Develop, recommend and coordinate the implementation of new procedures for the assigned function. Track all correspondence and authorizations by maintaining detailed and accurate files.
Internal JLLRelationships Participate with JLL Client Operations and Sourcing teams to drive immediate and sustained benefits to the client Provide management, detailed instructions and continuous follow-up to support the Operations of the Account Establish favorable relationships with JLL Corporate Legal and Risk Management Work in cooperation with JLL Finance and the Operations team to ensure that financial transactions are processed in an orderly and timely fashion Client and Supplier Relationships Develop and maintain a strong understanding of the MSA, Clients business, Client Procurement Policy In collaboration with the Operations team, manage transition plans for new suppliers Be extremely proactive and responsive. Manage internal and external customer expectations Conduct local and regional performance review meetings when requested. Manage supplier scorecards, contract compliance and service obligations Establish work priorities, assign deliverables and resolve issues to Clients and Account teams satisfaction.
Data Management
Responsible for data integrity of any technical tools assigned (Jagger, Blaze, Aravo,Smartsheet etc) Manage large volumes of data and data analysis Compliance and Contracts Ensure all contractual terms and conditions comply with MSA and any proposed changes are formally reviewed Account Manager and approved by legal/risk management Coordinate with the Sourcing Manager, Account Manager, Legal and Risk Management groups to maintain consistency in form, nature, scope, and execution of contracts within guidelines and appropriate business practices Administer and maintain contract files to ensure compliance with Jones Lang LaSalle and client sourcing requirements (and where applicable, the administration of supplier files, certificates of insurance, amendments, letters and other contractual documents). Provide back up support to daily contract management (trackers, creation and execution) This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
Estimated compensation for this position: 65,000.00 68,000.00 USD per year This range is an estimate and actual compensation may differ. Final compensation JLL .
