01Responsibilities
- Administrative Duties:
- Manage day -to -day office
operations, including ordering supplies, maintaining office equipment,
and coordinating maintenance.
- Handle correspondence,
including emails, phone calls, and mail.
- Schedule and coordinate
meetings, appointments, and travel arrangements for staff.
- Maintain and organize
physical and digital files and records.
- Assist in the preparation
of reports, presentations, and other documents.
- Ensure the office
environment is clean, safe, and conducive to productivity.
- Finance Duties:
- Maintain and update
financial records, including ledgers, invoices, and receipts.
- Process accounts payable
and receivable, ensuring timely payments and collections.
- Reconcile bank statements
and monitor cash flow.
- Prepare financial
statements, reports, and summaries for management review.
- Assist with budgeting,
financial forecasting, and financial planning.
- Ensure compliance with
financial policies, procedures, and regulations.
- Prepare and assist with
the filing of tax documents and compliance reports.
- Support Functions:
- Assist in payroll
preparation and ensure accurate and timely disbursement.
- Provide support during
financial audits and prepare necessary documentation.
- Liaise with external
auditors, banks, and financial institutions as required.
- Assist with grant
management and financial reporting for funded projects.
- Contribute to process
improvements and efficiency enhancements in financial and administrative
operations.
Qualifications:
- Education:
- Bachelors / Master degree
in Finance, Accounting, Business Administration, or a related field
preferred.
- Experience:
- Minimum of 2 to 3 years of
experience in an administrative and finance role.
- Experience in a similar
role within a non -profit or corporate environment is a plus.
- Skills and Competencies:
- Solid organizational and
multitasking abilities.
- Excellent communication
and interpersonal skills.
- Proficiency in accounting
software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
- Attention to detail and a
high degree of accuracy.
- Knowledge of bookkeeping,
accounting principles, and financial regulations.
Additional
02Requirements
- Ability to work independently and as part
of a team.
- Strong problem -solving skills and
analytical abilities.
- Willingness to take on additional
responsibilities as needed.
- Ability to handle sensitive information
with confidentiality.
Benefits:
- Competitive salary commensurate with
experience.
- Comprehensive health, dental, and vision
insurance.
- Paid time off and holidays.
- Opportunities for professional
development and career growth. .
