01Overview
Role Summary
We are looking for a detail-oriented Travel Desk Management Executive to manage end-to-end corporate travel arrangements including visa processing, flight bookings (domestic & international), accommodation, and travel coordination for employees and management. The role requires robust coordination skills, vendor handling, and adherence to company travel policies.
Main Responsibilities
Travel Arrangements
- Book domestic & international flights as per business requirements and company travel policy
- Arrange hotel accommodations, airport transfers, and local transportation
- Handle urgent & last-minute travel changes, cancellations, and rescheduling
- Coordinate travel itineraries and share detailed travel plans with employees
Visa & Documentation
- Manage visa appointment scheduling and visa processing for multiple countries
- Prepare and verify documentation required for visa applications
- Coordinate with embassies, consultants, and travel agents
- Track visa status and maintain visa records database
Vendor & Cost Management
- Liaise with travel vendors, airlines, hotels, and travel partners
- Negotiate competitive rates and ensure cost optimization
- Maintain travel MIS and expense records
- Ensure compliance with approved travel budgets
Employee Support
- Assist employees with travel queries, insurance, forex, and documentation
- Provide travel advisories and guidelines
- Support senior management travel coordination
Compliance & Reporting
- Ensure adherence to company travel policy
- Maintain travel database and reports (monthly travel reports, visa tracker, cost analysis)
- Coordinate travel insurance and emergency assistance when required
Required Skills & Competencies
- Minimum of 5 Years of Experience in corporate travel coordination or travel agency operations
- PAN India Travel experience.
- Hands-on experience in visa appointment & visa processing (US/UK/Schengen preferred)
- Knowledge of GDS / booking portals (MakeMyTrip, Booking.Co .
