Events & Operations Coordinator

Company Overview Sapyen is a venture-backed HealthTech company pioneering the worlds most accurate, affordable, and convenient at-home male fertility test. Job Description Were hiring an Events & Operations Coordinator to plan, execute, and optimise events while supporting broader initiatives that elevate Sapyens brand and drive engagement. This is a foundational role focused on delivering high-quality, seamless event experiences while also producing and coordinating key marketing materials. Youll own the end-to-end coordination of events: from concept through execution and post-event analysis, while also supporting internal marketing requests such as brochures, presentations, and campaign assets. This includes patient education webinars, partner activations, industry conferences, and internal initiatives. Were looking for someone who can balance logistics with hands-on execution: someone who can manage multiple moving parts with precision while also contributing to how we present ourselves to the world. Our events are our major driver for impact in our markets. Youll report to the SVP of Strategy & Operations and work closely with our sales, business development, customer experience and external suppliers. Event Planning & Execution Plan and coordinate end-to-end logistics for virtual and in-person events, including webinars, conferences and partner activations. Manage event timelines, budgets, vendor relationships, and run-of-show documentation. Coordinate speakers, presenters, and internal stakeholders to ensure smooth delivery. Oversee live event execution: ensuring everything runs on time, on brand and without friction. Materials Coordination & Content Support the creation of marketing materials including brochures, presentations, one-pagers and event collateral. Manage internal requestsprioritising, coordinating, and ensuring timely delivery. Work closely with design to ensure brand consistency across all assets. Assist in campaign execution tied to events, partnerships and product initiatives. Partnerships & Stakeholder Coordination Work with clinics, healthcare providers and partners to co-host and promote events. Act as the primary point of contact for event-related communications with external stakeholders. Collaborate with the wider team to align messaging, branding and promotional efforts. Administration Manage event registration systems, attendee communications and follow-ups. Track budgets, invoices, and vendor payments with accuracy. Maintain detailed records of event performance, marketing outputs and outcomes. Process Improvement Identify opportunities to improve event workflows, request intake and execution processes. Build and maintain playbooks, templates and asset libraries for repeatable success. Collaborate with internal teams to streamline workflows and introduce automation where possible. What youll bring 3+ years of experience in event coordination or operations: ideally in healthcare, startups or B2C environments. Strong organisational and project management skills: able to manage multiple work streams (events + multiple administrative requests) simultaneously. Excellent communication skills: clear, confident, and professional across written and verbal channels. Experience creating or coordinating marketing materials (e.g. brochures, presentations, event collateral). Proven ability to manage stakeholders and vendors effectively. Comfortable working independently, making decisions under pressure, and adapting in real time. Strong attention to detail: both in execution and in how the brand is represented. Ability to work flexible hours depending on event schedules and global audiences. Nice-to-Haves Previous startup experience. Experience in healthcare, diagnostics, or regulated environments. Basic design skills (e.g. Canva, Figma, Adobe Suite). Experience supporting campaigns or growth/marketing teams. Why should you join us Were a small, bold team setting a new standard in fertility carewriting the playbook on diagnostics, patient experience, and male fertility solutions. Here, you wont just follow; youll define how we operate. Were audacious problem-solvers. Despite male-factor issues contributing to 50% of fertility challenges, there hasnt been a truly accurate, affordable, and convenient way to test male fertility. While 61% of men are hesitant to seek care due to feelings of emasculation, and many others lack timely, affordable access, were changing that. At Sapyen, your work will have a genuine, measurable impact. And well invest in you. Excellence drives us, and were committed to building your career in a way that excites you. Well support you with ongoing learning and development, private health insurance reimbursements, and access to professional coaching. If you deliver, well back you even further. Important Details Location: Remote .