01Overview
Executive Front Desk | Mumbai hr@shiminit.com | 01 Dec 2025 HOMEPAGE > Executive Front Desk | Mumbai Full time Head office, Mumbai Posted 8 months ago PREAMBLE The Front Office Executive oversees all front office operations and provides administrative support to ensure the office runs smoothly and efficiently. This role demands exceptional communication, organizational, and customer service skills to deliver a positive and professional first impression for visitors, clients, and employees.
Reception Management
Welcome and assist visitors by greeting and directing them appropriately.
Notify relevant employees of visitor arrivals promptly.
Oversee security and telecommunications systems to maintain a secure setting.
Address visitor inquiries, calls, and emails, providing accurate information and support.
Handle courier and postal services, including tracking and distribution.
Manage vendor billing processes, ensuring invoices are timely and accurate
Provide assistance to colleagues as required.
Handling Travel
Desk Efficiently manage end-to-end travel arrangements across India, including flights, trains, transportation, and hotel accommodations, while ensuring cost-effectiveness.
Manage and monitor all employee bookings through vendor.
Ensuring the travel tickets are being shared with the travellers
Maintain regular communication with travelers to provide updates on logistics.
Handle emergency changes or cancellations calmly and professionally.
Manage all incoming travel requests and oversee the subsequent processes.
Handle phone calls and correspondence (emails, letters, packages, etc.).
Ensuring updation of travel MIS (as per prescribed format) on daily basis.
Submit all travel invoices (Airline invoice, GST invoice, MMT invoice) to the finance team promptly. HR & Admin support Managing day-to-day office administration activities
Maintaining office supplies, stationery, and inventory records
Ensuring proper upkeep of office facilities and equipment
Handling courier, mail management, and documentation
Assisting HR team with joining formalities and documentation, and other HR related work as and required.
Helping with planning, organizing, and coordinating employee engagement events
Monitor office supply inventory and place orders as needed to ensure availability.
Supporting management in administrative tasks as required
Preparing basic reports, MIS, and maintaining data records EDUCATION AND EXPERIENCE Bachelors in Arts, Bachelors in Commerce
3-5 years of experience Job Features Job Category Category 1 Position Title Executive Front Desk | Mumbai Reporting to Head HR Role Executive Front Desk Grade L3-2 Min. Experience-5 3-5 Years Apply For This Job Name* Email* Phone* A valid phone number is required.
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Letter* Attach Resume* Apply for this job Apply Share this job Create job alert Get alerts for suitable job opportunities Subscribe PREAMBLE The Front Office Executive oversees all front office operations and provides administrative support to ensure the office runs smoothly and efficiently. This role demands exceptional communication, organizational, and customer service skills to deliver a positive and professional first impression for visitors, clients, and employees.
Reception Management
Welcome and assist visitors by greeting and directing them appropriately.
Notify relevant employees of visitor arrivals promptly.
Oversee security and telecommunications systems to maintain a secure environment.
Address visitor inquiries, calls, and emails, providing accurate information and support.
Handle courier and postal services, including tracking and distribution.
Manage vendor billing processes, ensuring invoices are timely and accurate
Provide assistance to colleagues as required.
Handling Travel
Desk Efficiently manage end-to-end travel arrangements across India, including flights, trains, transportation, and hotel accommodations, while ensuring cost-effectiveness.
Manage and monitor all employee bookings through vendor.
Ensuring the travel tickets are being shared with the travellers
Maintain regular communication with travelers to provide updates on logistics.
Handle emergency changes or cancellations calmly and professionally.
Manage all incoming travel requests and oversee the subsequent processes.
Handle phone calls and correspondence (emails, letters, packages, etc.).
Ensuring updation of travel MIS (as per prescribed format) on daily basis.
Submit all travel invoices (Airline invoice, GST invoice, MMT invoice) to the finance team promptly. HR & Admin support Managing day-to-day office administration activities
Maintaining office supplies, stationery, and inventory records
Ensuring proper upkeep of office facilities and equipment
Handling courier, mail management, and documentation
Assisting HR team with joining formalities and documentation, and other HR related work as and required.
Helping with planning, organizing, and .
