01Overview
About the Role MEICON is seeking an experienced Global HR Services Specialist to support employee onboarding, HR administration, employment documentation, compliance coordination, and employee lifecycle management across international business operations.
This role is pivotal in delivering a seamless and efficient employee experience through accurate HRIS processing, timely service delivery, and effective coordination with internal teams and business stakeholders.
The position requires excellent organizational skills, attention to detail, strong English communication, and the ability to independently coordinate HR processes with geographically distributed stakeholders.
Key ResponsibilitiesEmployee Onboarding &
Lifecycle Management
Manage end-to-end onboarding activities for new hires, ensuring a seamless and positive joining experience. Coordinate with Talent Acquisition, IT, Administration, Security, and business stakeholders to ensure timely completion of pre-joining and joining formalities. Initiate and track pre-employment documentation, background verification, employment eligibility checks, and other compliance requirements in accordance with applicable regional regulations and company policies. Prepare, collect, review, and maintain employment agreements, onboarding forms, employee declarations, statutory forms, and other required employment documentation. Ensure accurate creation and maintenance of employee records in HR systems, including personal details, employment information, reporting structures, and applicable statutory data. Coordinate employee orientation, induction schedules, system access, asset allocation, and mandatory training requirements. Act as the primary point of contact for new-hire inquiries during the onboarding phase, providing timely resolution or escalation where required. Monitor onboarding milestones and ensure timely completion of documentation, approvals, system access, and joining formalities. Support employee transfers, employment changes, and offboarding activities throughout the employee lifecycle. Global HR Operations &
Shared Services
Provide day-to-day HR operational and administrative support to employees, managers, and business stakeholders across international locations. Support HR processes and employee documentation requirements for operations across the U.S., EMEA, Australia, and other applicable markets. Maintain accurate employee records, personnel files, HR databases, and digital documentation systems. Process employee information updates, employment status changes, and HR service requests in accordance with established procedures. Coordinate employee information required for payroll processing, benefits enrollment, employment verification, and other HR activities. Ensure timely resolution of HR administrative requests while maintaining defined service standards. Collaborate with regional HR teams and cross-functional stakeholders to ensure consistent execution of HR processes. Support standardization of HR workflows, templates, and administrative procedures across international operations. Employment Documentation, Compliance &
Audit Support
Maintain complete and accurate employee documentation in accordance with organizational policies and applicable employment requirements. Coordinate collection and validation of employment eligibility documentation, statutory forms, policy acknowledgments, and other required records. Support region-specific onboarding documentation, including U.S. Form I-9, W-4, employment eligibility verification, and equivalent employment documentation processes applicable across EMEA and Australia. Coordinate background verification, pre-employment screening, and documentation reviews in accordance with regional requirements. Track employee certifications, professional licenses, mandatory training, and documentation expiration dates where applicable. Maintain compliance checklists and follow up on outstanding employee documentation and approvals. Support internal audits, employee file reviews, and compliance reporting by ensuring appropriate documentation and supporting records are readily available. Maintain confidentiality and ensure appropriate handling of sensitive employee information in accordance with applicable data privacy requirements. Identify documentation discrepancies, compliance gaps, and process risks, escalating matters to relevant stakeholders as required. HRIS, Reporting &
Data Management
Maintain and update employee information within HRIS platforms and digital employee record systems. Validate employee data for accuracy and completeness to support payroll inputs, statutory compliance, benefits administration, and management reporting. Develop and maintain onboarding trackers, HR dashboards, employee status reports, and documentation registers. Monitor onboarding milestones, pending approvals, outstanding documentation, and service delivery timelines. Prepare periodic HR operational .
