Hr and Admin Manager

Manager HR & Administration Location: Navi Mumbai Function: Human Resources & Administration Role Type: Full-time Reporting to: Founder / COO / Functional Head Compensation: 12 LPA CTC, depending on experience and fit We are looking for a hands-on HR and Admin professional who can bring structure and consistency to HR operations, recruitment, employee coordination, compliance documentation and workplace administration for an MSME company . Role Overview The Manager HR & Administration will be responsible for managing day-to-day HR operations and administration of the company. This is a hands-on role suited for someone who can execute reliably, coordinate with multiple teams, maintain HR discipline, and support business leaders on people-related processes. The ideal candidate should have strong HR generalist experience, good follow-up discipline, exposure to admin activities, and the ability to work with corporate, plant, operations, and field teams. This role is suitable for someone currently working as an HR Manager / HR Generalist / HR Operations Manager / HR & Admin Manager and looking for broader ownership in a growing company. Key Responsibilities 1. HR Operations & Employee Lifecycle Manage employee onboarding, joining formalities, employee documentation, confirmations, transfers, letters, attendance, leave records, payroll inputs, and exits. Maintain accurate employee records, HR files and personnel documentation. Coordinate with finance and external partners for payroll inputs, statutory data, and employee-related records. Ensure HR processes are completed on time and properly documented. Support employees and managers on HR policy, attendance, leave, documentation, and process-related queries. Recruitment & Hiring Coordination Coordinate hiring requirements with functional heads across corporate, plant, operations, sales, service and support teams. Handle sourcing, screening, interview scheduling, candidate coordination, offer follow-up and joining formalities. Maintain recruitment trackers and provide regular updates on open positions. Support managers in preparing job descriptions, interview feedback and candidate evaluation. Help build a pipeline for recurring roles in operations, sales, service, supply chain and support functions. 3. Employee Relations & Engagement Act as a point of contact for employee queries, workplace concerns, policy clarifications, and routine HR issues. Build working relationships with employees across office, plant, and field teams. Support managers in handling employee communication, discipline, feedback and basic performance-related concerns. Coordinate employee engagement activities such as celebrations, connect sessions, town halls, surveys and feedback discussions. Help maintain a positive, disciplined, and professional work environment. 4. Performance Review Coordination Support the performance review process by coordinating timelines, forms, documentation, and follow-ups. Maintain records of performance reviews, confirmations, feedback discussions, and performance improvement plans. Follow up with managers and employees to ensure timely completion of review processes. Assist leadership with basic performance data and documentation when required. HR Policies & Compliance Coordination Implement HR policies related to attendance, leave, travel, reimbursements, code of conduct, discipline, POSH and exits. Coordinate with consultants, finance and leadership for PF, ESIC, gratuity, shops and establishment, POSH and other applicable statutory requirements. Maintain HR registers, employee files, compliance documents and policy records. Support internal audits and compliance reviews by ensuring documentation is organized and updated. Create basic awareness among employees about HR policies and workplace conduct expectations.Administration & Facilities Support Manage day-to-day office administration and employee support services. Coordinate housekeeping, security, pantry, stationery, office supplies, courier, visitor management, travel support and general facilities. Work with vendors for service delivery, billing follow-up, renewals and issue resolution. Ensure workplace cleanliness, discipline, seating arrangements and basic employee facilities are maintained. Support plant and operations teams with administrative coordination where required.HR MIS & Reporting Prepare regular HR and admin reports covering headcount, open positions, hiring status, attendance, leave, attrition, payroll inputs, employee issues and admin expenses. Maintain trackers for recruitment, onboarding, exits, compliance, attendance and employee documentation. Provide timely updates to the reporting manager and leadership on HR process gaps, pending actions and people-related issues. .