HR Operations & Admin

Application Deadline: 31 August 2026 Department: Human Resources Location: Mumbai, India Description The HR Administrator provides day-to-day local facilities management, supports event management and HR administrative support for employees across the APAC region. Key Responsibilities HR Administration Maintain accurate employee records and HR information systems (HRIS). Prepare employment contracts, contract amendments, confirmation letters, and other HR documentation. Coordinate onboarding and offboarding activities. Manage employee files and ensure document retention complies with local regulations and company standards. Track employee probation periods, contract renewals, and mandatory compliance training. Support payroll administration by providing accurate employee data and checking payroll reports. Respond to employee HR-related queries in a timely and professional manner. Create employee documents including contracts, letters and references. Benefits admin management and providing guidance and advice to employees on benefits as needed. Serve as the primary point of contact for employees on HR-related queries, providing timely, accurate, and professional guidance on policies, processes, benefits, employee lifecycle matters, and HR systems. Support regional HR projects and initiatives as needed. Skills, Knowledge and Expertise Facilities Serve as the first point of contact for any office management responsibility which includes: o Office access o Wework credit management o Office supplies o Visitor management o Ensuring office ways of working and guidelines are communicated to employees o Providing facilities data to sustainability as needed Travel Management Oversee the travel management system ensuring policy and controls are adhered to and escalating where necessary. Supporting employees and visitors when they visit India with documents and guidance. Ad-hoc travel and business travel support. Event management Support local organising celebrations, team events and engagement activities including communication to employees and budget management. Qualifications 2+ years of Executive/HR administration experience. Clear verbal and written communication. Professional and confident communication style. Good time management, can prioitise and meet deadlines. Competence with office software (Word, Excel, PowerPoint), scheduling tools, and increasingly AI platforms for drafting, research, and workflow automation. Experience working in an international or multinational company preferred. Strong administrative and organizational skills. High level of discretion and confidentiality. .