Human Resources Administrative Specialist

-Manage employee leave records, process leave applications, and ensure attendance and absences are accurately updated in the leave tracker. - Support the end-to-end recruitment process for internal hiring, including coordinating with recruiters for CV, interview scheduling, candidate coordination, and follow-up. - Coordinate employee onboarding and exit processes, ensuring all documentation, induction activities, asset allocation, and clearance formalities are completed. - Maintain and organize employee personnel files and HR documentation, ensuring records are complete and up to date. - Track and manage office operational expenses and maintain accurate expense records. - Procure and maintain inventory of office stationery, printing materials, onboarding kits, business cards, ID cards, pantry supplies, and other office requirements. - Maintain all physical and digital company records in an organized, secure, and easily accessible manner. - Maintain and regularly update the client contact database and assist in tracking contracts, purchase orders (POs), invoices, agreements, and other business documents. - Follow up with clients, vendors, and internal stakeholders on pending documentation and administrative requirements as directed. - Create, document, and regularly update Standard Operating Procedures (SOPs) for the Domestic Recruitment Division and support process improvement initiatives. - Update and maintain employee onboarding presentations, induction materials, and other organizational documents. - Plan and coordinate employee engagement initiatives, including birthday celebrations, Fun Fridays, festive celebrations, team dinners, Diwali gift procurement and distribution, and other company events. - Coordinate travel logistics for management and employees for client meetings, business visits, and company events across multiple cities. - Coordinate with cross-functional teams to ensure timely completion of assigned tasks and follow up on pending action items. - Ensure confidentiality of employee, client, and company information at all times. - Identify opportunities to improve administrative processes and recommend efficiencies to support business operations. -Perform any other administrative, operational, or executive support responsibilities assigned by the country head from time to time. Experience

Minimum Bachelors degree preferred in Management /Business AdministrationBusiness level fluency (written and orally) in EnglishMinimum 3 to 4 years of proven experience in an executive assistant role in a MNC company.1+ years recruiting, screening, and managing the hiring process for client in IT & Non IT IndustryProficiency in Microsoft Office Suite and other relevant business tools.Excellent communication skillsAbility in managing multiple projects and workflows simultaneouslyPositive and can-do attitudeHighly trainable and organized Expected Work Calendar: -Monday to Friday 9:00am-6:00pm IST -India Holiday Schedule -Occasional weekend or extended work to interview candidates, and work with US management. .