01Overview
Job description
We are looking for a responsible and detail-oriented Back Office Executive to support the daily operations of our jewellery business. The candidate will primarily work with Microsoft Excel, web-based software, inventory records, order data, and internal reports.
The ideal candidate should have good computer knowledge, strong attention to detail, and the ability to maintain accurate and confidential business records.
Key Responsibilities
Enter and update jewellery product, stock, order, customer, and sales data.
Maintain daily records using Microsoft Excel and company web software.
Prepare stock, sales, purchase, order, and pending-work reports.
Update product details such as item code, weight, purity, quantity, rate, category, and status.
Check data for accuracy and correct errors or missing information.
Coordinate with the sales, accounts, inventory, production, and dispatch teams.
Track customer orders, repairs, approvals, deliveries, and pending tasks.
Generate invoices, delivery notes, stock statements, and other documents as required.
Maintain digital files, reports, and supporting documents in an organised manner.
Assist with stock reconciliation and physical inventory verification.
Handle confidential company and customer information carefully.
Complete assigned back-office and administrative work within deadlines.
Required Skills
Good working knowledge of Microsoft Excel, including:
Data entry and formatting
Sorting and filtering
Basic formulas
VLOOKUP/XLOOKUP
Pivot tables
Preparing reports
Comfortable using web-based ERP, inventory, billing, or jewellery management software.
Good typing speed with accuracy.
Basic knowledge of email, internet browsing, PDF files, and document management.
Strong attention to detail and numerical accuracy.
Good communication and coordination skills.
Ability to manage multiple tasks and meet deadlines.
Basic understanding of jewellery products, weight, purity, stock, or billing will be an advantage.
Compensation: From 25,000.00 per month
Work Location: In person .
