01Overview
Join Us
We combine AtkinsRalis project management expertise and Hitachi Energys deep technological knowledge to create a company dedicated to substations - we are Linxon
The Junior Office Administrator is responsible for ensuring the efficient and smooth day-to-day operation of the office. This role supports the Senior Office Administrator in the organization by managing administrative tasks, coordinating office activities, maintaining records, and providing essential support to employees and management. The Junior Office Administrator plays a key role in creating a well-organized, productive, and professional work environment that enables all departments to function effectively.
What will you do
- Maintain and update office records, databases, and filing systems. Schedule meetings, appointments, and manage calendars.
- Prepare reports, presentations, and other documents as needed.
- Order and manage office supplies and inventory. Coordinate maintenance and repair of office equipment and facilities. Ensure cleanliness and organization of the office space.
- Liaise with vendors, service providers, and building management.
- Assist with onboarding of current employees (ID cards, workspace setup, etc.).
- Support with insurance claims and travel arrangements for employees travel.
- Support HR in organizing training sessions and team events. Support in maintaining employee records and attendance logs.
- Ensure compliance with company policies and procedures. Maintain confidentiality of sensitive information.
- Assist in audits and documentation for regulatory requirements.
- Coordinate emergency response and evacuation procedures, and support the planning and delivery of workplace safety and compliance training
Experience, Education and other Required:
- 2 to 3 years of experience in office administration or a similar role.
- Experience with office management software (e.g., MS Office, ERP systems).
- Good verbal and written communication skills.
- Strong organizati .
