Operations & Administration Executive

Role & responsibilities Role Overview We are seeking a proactive and detail-oriented Operations & Administration Executive to support office administration, sales coordination, procurement, vendor management, customer communication, documentation, and day-to-day business operations. This role is ideal for candidates with 02 years of experience who are eager to learn and contribute across multiple business functions. Key Responsibilities Office Administration Manage daily office administration and office facilities. Maintain office records, files, inventory, and documentation. Coordinate meetings, couriers, travel, and office logistics. Support employee onboarding documentation and administrative tasks. Sales Coordination & Client Engagement Prepare quotations and follow up to convert inquiries into orders. Coordinate with customers regarding pricing, deliveries, and order status. Maintain customer records and CRM. Support repeat business through regular follow-ups. Procurement & Vendor Management Identify and evaluate suppliers. Obtain quotations and negotiate pricing and delivery timelines. Maintain supplier database and purchase records. Coordinate purchase orders and vendor communication. Marketing & Business Support Support email campaigns and promotional activities. Assist in lead generation and maintain marketing databases. Documentation & Compliance Maintain quotations, invoices, purchase orders, COAs, and compliance records. Ensure proper filing and documentation. Operations & Process Management Prepare MIS reports. Coordinate with internal teams for smooth execution. Track inquiries, quotations, procurement, and pending tasks. Preferred candidate profile Key Skills & Requirements Strong communication and organizational skills Proficiency in MS Excel, Word, Outlook, and email Ability to multitask and coordinate with multiple stakeholders Good follow-up and problem-solving skills Positive attitude and willingness to learn Preferred Qualifications Bachelor's degree in Business Administration, Commerce, Pharmacy, Chemistry, Life Sciences, or related field. 02 years of experience. Freshers are welcome to apply. Key Performance Indicators (KPIs) Administrative efficiency Quotation response time Vendor database quality Customer follow-up effectiveness Documentation accuracy Operational support and reporting .