Personal Assistant / Stenographer to the Principal

Position Title: Personal Assistant / Stenographer to the Principal Institution: RNS Institute of Technology (RNSIT) Department: Principal's Office Reports To: Principal, RNSIT Employment Type: Full-Time Position Summary The Personal Assistant / Stenographer to the Principal provides comprehensive secretarial, administrative, and stenographic support to the Principal of RNSIT. The role involves managing correspondence, scheduling, documentation, and confidential communication, and serves as a key point of coordination between the Principal's office and internal departments, external agencies, and visitors. Key Responsibilities Take dictation and prepare accurate shorthand/stenographic transcripts of correspondence, minutes of meetings, circulars, and official communications.Draft, type, format, and proofread letters, notices, reports, and official documents on behalf of the Principal.Manage the Principal's calendar, including scheduling and coordinating meetings, appointments, and academic/administrative engagements.Screen, prioritise, and route incoming calls, emails, and visitors; handle routine correspondence independently where appropriate.Maintain and organise confidential files, records, and documentation pertaining to the Principal's office.Coordinate with HODs, administrative staff, and external stakeholders (AICTE, VTU, and other regulatory bodies) on behalf of the Principal.Record and circulate minutes of meetings chaired by the Principal, and follow up on action items.Assist in preparing presentations, reports, and data compilations for institutional reviews, accreditation visits, and management meetings.Make travel, accommodation, and logistical arrangements for the Principal as required.Maintain strict confidentiality regarding sensitive institutional, academic, and personnel matters.Undertake any other administrative duties assigned by the Principal from time to time.Qualifications & Experience Bachelor's degree in any discipline; a diploma or certification in Secretarial Practice, Stenography, or Office Management is preferred.Proficiency in shorthand (English) with a minimum speed of 80100 wpm, and typing speed of 4050 wpm.Minimum 35 years of experience as a Personal Assistant, Stenographer, or Executive Secretary, preferably in an educational institution or a professional/corporate office.Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and standard office equipment.Key Skills & Competencies Excellent written and verbal communication skills in English.High degree of discretion, integrity, and confidentiality.Strong organisational skills with the ability to multitask and prioritise under pressure.Professional demeanour and ability to interact with senior management, faculty, and external dignitaries.Sound judgement and problem-solving ability with minimal supervision.Salary Commensurate with experience and qualifications, as per Institution norms. Compensation: 25,000.00 - 35,000.00 per month Work Location: In person .