01Overview
Key Responsibilities Procurement Management
- Manage end-to-end procurement lifecycle from requirement gathering to Purchase Order issuance.
- Prepare and process Purchase Requisitions (PRs), Purchase Orders (POs), amendments, and change requests.
- Prepare Notes for Approval (NFA), technical evaluation reports, commercial evaluation reports, and procurement justification documents.
- Ensure compliance with procurement policies and approval workflows.
- Track procurement timelines and ensure timely completion.
Vendor Management
- Identify and onboard current vendors.
- Coordinate with vendors for quotations, proposals, negotiations, and clarifications.
- Compare quotations and prepare commercial comparison statements.
- Maintain vendor database and performance records.
- Coordinate renewals of Annual Maintenance Contracts (AMC), software licenses, and service agreements.
Commercial & Contract Management
- Review commercial proposals.
- Coordinate with Finance and Legal teams for contract execution.
- Track contract validity and renewal timelines.
- Monitor commercial milestones and payment schedules.
- Maintain repository of contracts, agreements, and commercial documents.
Documentation & Compliance
- Maintain complete procurement documentation for audit purposes.
- Ensure documentation complies with organizational and statutory requirements.
- Maintain digital records of procurement activities.
Stakeholder Coordination
- Coordinate with internal departments for procurement requirements.
- Liaise with vendors regarding documentation, deliveries, invoices, and compliance.
- Follow up with Finance, Procurement, Legal, and other stakeholders to ensure timely execution.
- Schedule meetings and maintain action trackers.
Process Improvement
- Identify opportunities to improve procurement efficiency.
- Standardize procurement templates and documentation.
- Maintain procurement trackers and MIS.
- Support automation initiatives for procurement workflows. .
