Overview
As a Project Administrator at Mott MacDonald, your role will involve providing direct support to the Management team by offering general support services to Division Managers and project-related administrative services to Project Managers. Your professional skills will be crucial in improving time management, focus, and effectiveness of the project team. Here are some key responsibilities you will be expected to handle:
- Support project managers in implementing internal project business management and quality procedures
- Assist project managers with project set up including budget set up, resourcing, task creation etc.
- Aid in closing pursuits (PRO, FEE, and CRM opportunities)
- Assist project managers with monthly progress evaluations and troubleshooting of issues
- Provide guidance to project managers on processes and system requirements to ensure smooth project execution
- Support internal project communication and project documentation requirements
- Assist in contractual processes including working with sub-consultants and commercial manager
- Handle routine project requirements and deliverables such as e-form preparation, transmittals, specifications, and document controls
- Support general office and project needs including ordering office supplies, drafting and formatting reports, and addressing general administrative requirements
The ideal candidate for this role should have the following qualifications:
- 5+ years of experience in a Project administrative role
- Experience with CRM systems and SharePoint
- Experience supporting project managers
- Proficiency in Microsoft Office tools such as Outlook, Word, PowerPoint, and Excel
Additionally, as the role will involve working closely with a team based in the western part of the USA (Pacific Standard Time zone), you will be expected to be flexible and provide overlap working hours from India, which may require working from 3:00 pm to 11:30 pm IST.
Mott MacDonald values work-life balance and offers a Benefits Package designed to enhance your experience, including agile working, group term life insurance, group medical insurance coverage, and short and long-term global employment opportunities. This position is a Permanent, Full-Time role.
