01Key Responsibilities
Vendor Management
Develop and maintain strong relationships with existing and new vendors.Regularly follow up with suppliers to ensure timely material dispatch and delivery.Evaluate vendor performance based on quality, pricing, delivery timelines, and service.Resolve vendor-related issues and negotiate for better commercial terms.
Purchase Order Management
Prepare, issue, and monitor Purchase Orders (POs).Track open purchase orders and ensure timely closure.Coordinate with vendors regarding order confirmations, dispatch schedules, and delivery status.Ensure procurement activities are completed within the required timelines.
Material Planning & Order Fulfilment
Arrange raw materials and finished goods as per customer order requirements and production plans.Coordinate with Sales, Production, Warehouse, and Quality departments to ensure uninterrupted material availability.Monitor stock levels and initiate procurement to prevent shortages while maintaining optimum inventory.
Enquiry & Quotation Management
Handle purchase enquiries from internal departments.Obtain quotations from multiple vendors and prepare comparative statements.Evaluate quotations considering price, quality, lead time, and commercial terms.Recommend suitable vendors based on technical and commercial evaluations.
Documentation & Reporting
Maintain accurate purchase records, vendor databases, and procurement documentation.Prepare purchase MIS reports and procurement dashboards.Ensure timely updating of procurement data in ERP or Google Sheets.Maintain complete documentation related to purchase orders, invoices, GRNs, and vendor communications.
Coordination & Process Compliance
Coordinate with Accounts for invoice verification and payment follow-ups.Work closely with the Quality team for material inspection and vendor quality issues.Ensure compliance with company procurement policies and approval processes.Support continuous improvement initiatives within the purchase function.
Desired Candidate Profile:
Minimum 36 years of experience in Purchase, Procurement, or Supply Chain within a manufacturing industry.Strong experience in vendor follow-up, purchase order management, material planning, and enquiry handling.Excellent negotiation and vendor relationship management skills.Good knowledge of inventory management and procurement processes.Proficiency in Google Sheets, Microsoft Excel, and ERP systems.Strong analytical, coordination, and problem-solving skills.Excellent verbal and written communication skills.Ability to work under pressure and manage multiple procurement activities simultaneously.
Interested candidates can share their resumes at: hrmanager@capitalbolts.co .
