01Overview
Job Title Talent Operations Executive
Location Mumbai
Team Talent Acquisition
About the RoleWe are looking for a detail-oriented and highly organized Talent Operations & Pre-Onboarding Specialist to manage end-to-end recruitment operations, candidate pre-onboarding, and interview coordination. This role is critical in ensuring a seamless candidate experience from application to Day 1, while maintaining strong governance, data accuracy, and stakeholder communication. This position is a replacement hire as part of team continuity.
Key ResponsibilitiesApplication & Candidate Screening Operations
Own and manage the Apply Mailbox, ensuring 100% review of all incoming applications.
Conduct initial due diligence to assess candidate relevance.
Share suitable profiles with recruiters or move them into the talent pool with proper tagging and documentation.
Ensure no candidate application is missed or left unattended.
Interview Coordination & Tracking
Coordinate and schedule all interviews across roles and panels.
Ensure daily tracking of all interviews scheduled.
Review the interview schedule every morning. Send gentle reminders to candidates and panelists with time, role name, and interview details. If an interview does not take place, proactively reschedule based on candidate and panelist availability.
Share a daily interview summary sheet (next day) capturing: Candidate name, Role, Interview stage, Panelist feedback, Current status. Follow up with panelists if feedback is not shared within defined timelines.
Pre-Onboarding & Joining Confidence Management (JCS)
Own the entire pre-onboarding process for all offered candidates.
Track candidates marked as Offered on TA-MIS and ensure accurate data transfer to Joining Confidence Sheet Connects Date sub-sheet.
Conduct Joining Confidence Scoring using pre-scripted questions.
Flag candidates immediately if Joining Confidence Score drops below 100. Escalate to Recruiter & relevant stakeholder.
Maintain real-time status and accuracy across all tracking sheets.
Stakeholder Connects & Candidate Engagement
Coordinate connects with Hiring Manager (HM), Head of Department (HOD), HRBP.
Schedule calls and, where required, coordinate office visits / office tours.
Ensure high-touch engagement to reduce drop-offs and increase joining confidence.
Documentation & Compliance Tracking
Track and ensure timely submission of all required documents, including Banking details, PIF, and other onboarding documentation.
Follow up proactively with candidates for missing or incorrect documents.
Asset & Joining Day Readiness
Raise asset requests via Slack form at least one week prior to the candidates joining date.
One day before joining: Connect with candidates to confirm Office address and Reporting time (9:30 AM on orientation day).
Support joining-day readiness: Candidate communication, Coordination with internal teams (Future scope).
Support joining-day initiatives such as welcome lunch with team buddy.
Skills & CompetenciesStrong attention to detail and follow-throughHigh ownership mindset and accountabilityExcellent coordination and stakeholder management skillsAbility to manage multiple trackers, sheets, and processes without errorsClear written and verbal communicationStrong candidate experience orientationComfortable working with TA-MIS, Google Sheets/Excel, Slack, and calendarsExperience & Background14 years of experience in Talent Acquisition Operations, Recruitment Coordination, HR Operations or Pre-OnboardingPrior experience managing interview logistics and onboarding processes is preferredSuccess in This Role Looks LikeZero missed applications or interviewsHigh joining confidence and reduced offer drop-offsAccurate, real-time tracking across all sheets and systemsSmooth candidate experience from offer to Day 1Strong trust and reliability with recruiters and business stakeholders .
