01Overview
Job Title: HR Coordinator US operations
Location: Remote
Department: Human Resources
Job Summary
We are seeking a meticulous and proactive HR Coordinator to support our U.S. operations. This role is pivotal in managing candidate communication, ensuring smooth onboarding, maintaining accurate documentation, and supporting compliance and background verification processes. Ideal candidates will possess excellent coordination skills, an eye for detail, and a passion for organizational efficiency.
Key Responsibilities
Offer & Exit Communication
Confirm offer with the Account Manager and send it to the candidateConfirm the End-of-contract details with the Account Manager and send it to the candidateDraft and send formal emails to candidates regarding onboarding or exitOnboarding Coordination
Send onboarding packets via ATSGuide candidates in filling out onboarding documentationReview submitted forms for accuracy and completenessEnsure all required supporting documents are received before background checkBackground Verification
Collect education and employment history from candidatesCoordinate drug testing when requiredCollaborate with Account Manager if criminal history requires client clearanceMonitor background check status multiple times dailyProvide timely updates to Account ManagerObtain supporting documents if education/employment data cannot be verifiedDocumentation & Compliance
Maintain complete candidate folders with W2/C2C, client documents, background checks, and verification proofsTrack expiry of submitted documents and request updated versionsValidate Direct Deposit forms for accuracy to ensure smooth payroll processingRecordkeeping & Audit Readiness
Maintain organized records and trackers on Google SheetsEnsure documentation is in order and audit-ready at all timesCandidate Engagement & Experience
Maintain consistent communication with candidates throughout onboarding and background check processConfirm candidate start dates and ensure timely readinessTeam Culture & Engagement
Address feedback and operational concerns within the HR teamOrganize regular engagement activities (e.g., Fun Friday calls) to promote team bondingAdditional responsibilities will be assigned that are not outlined in the job description
Qualifications
Bachelor's degree in Human Resources, Business Administration, or related field13 years of HR administrative experience, Must have worked in US staffingFamiliarity with ATS platforms and background verification protocolsStrong communication and interpersonal skillsProficient with Google Workspace, especially Google SheetsDetail-oriented with a proactive work ethic#IND2
Job Type: Full-time
Application Question(s):
What is your expected salary How many years of experience you have in HR Operations Experience:
HR India: 1 year (Preferred)Location:
Pune, Maharashtra (Required)Shift availability:
Night Shift (Required)Work Location: Remote .
