Vendor Onboarding Specialist

Job Title Vendor Onboarding Specialist Job Description Summary C&W Services is seeking a Vendor Onboarding Specialist to support a high-priority initiative for one of our large clients. This role will focus heavily on vendor sourcing, research, outreach, and onboarding, while also supporting contract management and compliance functions within our Facilities Hub. Candidates should be highly detail-oriented, self-motivated, have great phone skills and be comfortable using online tools to execute a defined process efficiently. This is an ideal opportunity for professionals with experience in customer service, vendor management, or administrative coordination who can thrive in a fast-paced, high-volume environment.Job Description Key Responsibilities Vendor Research, Outreach & Onboarding (Primary Focus): Source and research service providers using Google Maps, search engines, or AI tools (e.g. Copilot) based on project needs and locations. Log potential vendors into standardized trackers with accurate contact and service area data. Conduct direct outreach to vendors via phone and email to explain subcontractor opportunities. Guide interested vendors through the onboarding process, including documentation, answering questions, and uploading files to internal systems. Identify which locations each vendor can service and track accordingly. Provide status updates and flag onboarding completions to the internal team. High-volume outbound calling capability (4060 calls per day target) Explain program value, overcome hesitation, and secure commitments Follow-through with urgency to move vendors to completion Vendor Compliance & Contract Administration (Secondary Support): Support internal vendor compliance efforts to ensure alignment with client and company standards. Educate new and existing vendors on compliance and performance expectations. May be asked to assist in issuing vendor agreements and amendments in coordination with Legal and Risk Management teams. Submit and track Internal Change Forms for accurate record-keeping (SOX compliant). Maintain databases and spreadsheets to track contract documentation, compliance materials, and onboarding progress. Qualifications Required (Knowledge, Skills, Abilities, and Experience): Excellent communication skills, both verbal and written Minimum 3 years in a role that involves: High-volume phone-based outreach (call center, inside sales, account development, vendor management, or dispatch environments preferred) Convincing/persuading external parties. Managing structured onboarding/compliance tasks (e.g., contracts, insurance verification, licensing, or regulated documentation) Comfortable working in a metric-driven environment with recorded calls & performance tracking Detail-oriented enough to validate insurance & compliance requirements Competent with spreadsheet tracking and structured workflow processes Experience working with contractors, service providers, trades, or vendors strongly preferred Remote Work Requirements Highspeed internet (150-300 mbps. download) is required for this role. Connection must support video meetings, remote system access, consistent productivity, with uninterrupted workflow. Employees must have a quiet, distractionfree workspace suitable for professional phone conversations and to protect customer information. Cameraon participation is required during meetings and trainings, as we operate in a fully virtual environment and rely on video presence for collaboration, engagement, and team connection. The workspace must be able to accommodate multiple screens and provide an ergonomic setup that supports productivity. To maintain business continuity, employees are expected to have a backup plan for connectivity disruptions, including access to an alternate location (such as a coworking space, library, or other reliable environment) in case of home internet or power loss. Preferred Phone sales experience Experience supporting facilities, maintenance, or servicebased operations High attention to detail and strong organizational skills 35 years of professional experience in administrative support, customer service, recruiting, or vendor management preferred Comfortable using Microsoft Office (especially Excel and Word), online research tools, and AI-enabled platforms preferred Strong ability to follow structured processes and escalate appropriately when needed Able to multitask in a fast-paced, deadline-driven environment Self-directed with the ability to work independently and with a team Willingness to learn new technologies and support evolving business needs Key Competencies & Traits Calm, composed, and decisive in highurgency situations Strong sense of ownership and accountability Highly organized with strong timemanagement skills Collaborative and adaptable across teams and systems Comfortable working in a metric driven environment Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a Job T